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Room Booking Systems

Sentido® from AVEX is a modern piece of room booking software that makes your service programme run more efficiently. Sentido® automatically processes all incoming data, providing optimal support to every employee, customer or user of a space who would need to book a room. The interface is easy-to-use and is designed for business professionals who want an unsurpassed room booking system.

Backed by clear modern displays from one source Sentido® offers peace of mind knowing you’re getting accurate information, such as room availability straight away. Our simple meeting room booking system will bring how your meeting rooms are used into the 21st century. Revolutionise your room booking systems with this slick and efficient software and make booking a room seamless, efficient and slick.

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Our Solution & Features

The Sentido® system has two parts. The first part is the central server. The second part is the different display sets. The Sentido® room booking system will be connected to your existing network through a server. This server will then take information from software applications, like Outlook or your own room reservation system. You can then get to choose what appears on the screens. You can also choose between a variety of screens so you can display the appropriate message for the environment.


You can manage the Sentido® room booking system yourself. It is seamless and easy-to-use. Or, if desired AVEX can do it for you AVEX’s professional support desk can manage your booking process for you and anything that happens ‘behind the screens’. Whether you want to use AVEX’s room booking software yourself or as a managed service, our experts are on hand to guide you through the process.



The Sentido® room booking software can be linked to your existing network, applications, scheduling software and room booking system. The software was designed to be user-friendly and the software requires minimal training. After installation, you can easily use the system to automatically display information on connected screens. Our graphic designer will tailor the layout and screen settings to match your in-house style. This includes considering your specific wishes as regards information to be shown—with text, photos, logos, or any combination thereof. Additionally, the program makes it possible to show different information and/or images on every connected screen. For example, in the central reception area you could display a list of all events (in all spaces and rooms) whilst a smaller screen displays event information at each relevant door.

Consistent Messaging

The system for digital signage (narrowcasting) can show different types of information on screens. You can plan what message appears on which screen and when. This way, you can control what visitors see and help them find where they want to go.

Remote Control

You can control what appears on the screens from one central location. Another option is to have AVEX run the room booking system for you remotely. We will manage the room booking software and populate it with content that you choose. Also, our graphic designer can make new content options for you and expand the available templates. If something isn’t working right, we will fix it remotely so your visitors won’t be inconvenienced. If problems arise our Pulse Proactive Service may have noticed (and solved) any issues before you do.

Where Our Room Booking System Is Suitable For

The Sentido® room booking system is suitable for:

  • Calendar and Room booking systems
  • Facility Management Software
  • Health care information systems (EMR/EHR)
  • Schedule and education software
  • Property Management Systems / Hotel software
  • Event management system

Why Choose AVEX?

AVEX has been supplying companies and organisations with audio-visual solutions for over 35 years. We have access to a large range of audio-visual options, so we can select and realise a solution that is optimally tailored to your needs. We also develop specific applications, such as the Sentido® room booking system, by closely monitoring market needs.

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Room Booking System Advice

Would you like to know more about the possibilities AVEX and our Room Booking System can offer? Please contact us.

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Frequently Asked Questions

What is room booking software?

A meeting room booking system is a tool that helps you reserve meeting rooms. You can use it to reserve conference rooms, or other spaces or resources, within an office, hotel, educational institution or shared workplace. Room booking software is perfect for large organisations or institutions where meeting room space is limited.

How does meeting room booking software work?

The Sentido® room booking system is a central hub which controls which room is in use and by whom. It takes information from 3rd party systems, like outlook, for example and is displayed through digital signage and displays. Meeting room booking software can be controlled by an organisation or by AVEX.