Video studio in the office: this is what a space must have

“Our office is too small for a studio.” It’s a common thought. Organizations often make incorrect assumptions: they think their office is unsuitable, or conversely, that a small room is sufficient. In reality, the space requirements are very different – and this leads to misunderstandings and missed opportunities.

I’m Jacqueline Borremans, Business Consultant at AVEX. Over the past ten years, I have helped many organizations set up studios in office buildings – often in the exact places where people thought it would be impossible.

Many organisations would like to have their own studio, but think their office space is unsuitable for it. They focus on limitations such as low ceilings or an area that’s too small, instead of on what’s truly needed. As a result, they miss opportunities to create a studio that works well in practice.

The outcome if you do it right? An accessible in-house video studio that allows you to easily record professional CEO messages, training sessions, or webinars. Colleagues no longed need to arrange external locations, the barrier to creating content is lowered, and the quality of communication visibly improves.

In this article, you’ll learn:

• Why you probably need more space than you think

• How you determine realistic space requirements

• Which technical requirements really matter

• A step-by-step approach to implementation

• Common mistakes and how to prevent them

After reading this article, you’ll know exactly how to create a professional studio in your office, even if you think there’s no space.

Ceiling height: crucial for lighting

The height of your office space largely determines the quality of the lighting. The lower the ceiling, the more you have to compromise on professional image quality.

Key space requirements for an office studio

A good studio starts with the basics: the space itself. Dimensions, location, and acoustics determine whether you can create a professional setup or not. Here are the five most important requirements.

1. Dimensions and shape
Not the width or length, but especially the height is crucial. In addition, the shape plays a major role in how you place cameras and lighting setups.

2. Location in the office
A studio requires peace and concentration. Therefore, choose the spot within your building carefully, away from busy areas.

3. Technical infrastructure
Without good power supply, internet, and ventilation, you will eventually hit a roadblock. A technical foundation is essential for reliable results.

4. Acoustics and soundproofing
The sound quality determines whether a professional video or podcast studio succeeds or fails. Acoustics determine whether your voice sounds clear or gets lost in echoes.

5. Flexibility and future-proofing
A studio that works perfectly today must also be ready for the requirements of the future. Therefore, make sure to already consider growth and variation in use while setting it up.

Checklist: from room selection to a functioning studio

Creating a studio is a step-by-step process. The approach below helps you structurally move from the initial idea to the opening of your studio.

Step 1: Space audit
The first step is an objective assessment of the available spaces. This doesn’t only involve looking at dimensions, but also at location and acoustics.

Step 2: Technical scan
A technical specialist checks whether the space meets the requirements for power, network, and ventilation. This helps avoid costly surprises during installation.

Step 3: Functional requirements
A studio must fit the way your organisation is going to use it. By determining scenarios in advance, you can set up the studio much more efficiently.

Step 4: Budget & planning
A realistic budget and a tight schedule ensure that the project proceeds predictably and stays within expectations.

Step 5: Implementation with minimal disruption
During execution, you want to disturb colleagues as little as possible. Good communication and smart planning make this possible.

Common mistakes and how to prevent them

Even with a good plan, things often go wrong at a few crucial points. These are the mistakes I encounter most – and how you prevent them.

1. Focusing only on the surface → Height and shape are more important.

2. Underestimating technical requirements → Always conduct a technical scan.

3. Involving users too late → Make the studio user-friendly from day one.

4. No scenario planning → Test at least three scenarios before finalizing the setup.

Practical implementation checklist

Do you want to know if you’re overlooking something immediately? With this practical checklist, you can easily keep track of each project phase.

Phase 1: Preparation
☑ Conduct space audit
☑ Schedule technical scan
☑ Get budget approved
☑ Assemble project team
☑ Involve end users from the start

Phase 2: Implementation
☑ Make adjustments
☑ Install AV equipment
☑ Place furniture
☑ Carefully test system
☑ Train users

Phase 3: Evaluation
☑ Plan soft opening
☑ Process feedback from first users
☑ Organise official opening
☑ Schedule evaluation after 3 months

Why choose AVEX as your partner?

Building a studio in an existing office requires experience and creativity. AVEX has both and has been helping organisations implement smart solutions for years.

Our expertise:

• Solutions that fit within existing infrastructure

• Experience with complex office environments

• Realististic budgeting without surprises

• Focus on user-friendliness

Your next step

You have now learned which space requirements and steps are important for a successful studio in your office.

The original problem – “We don’t have room for a studio” – is usually not true. There are almost always smart solutions.

At AVEX, we have years of experience with studios in office buildings and know how to approach this practically and affordably.

Want to know what’s possible in your office?

1. Request a free space quick scan (send us photos of your space).

2. Plan a consultation for practical tips.

3. Invite us for a site visit and a concrete plan.

👉 Schedule a meeting with Jacqueline here.